Your Own AI Team. Built for Your Long Island Business.

Private AI agents not a chatbot subscription
Works inside WhatsApp, Teams, Telegram & more
Built for Long Island businesses by a Long Island team
Restaurants, dispensaries, retail, services & more

What If Your Business Had a Team That Never Slept?

Based in Commack, NY serving Nassau County and Suffolk County

Most Long Island small business owners are doing the work of three people. Managing inbound requests, chasing reviews, posting on social media, tracking marketing performance it never stops. AI agents change that.

An AI agent is not a chatbot. It is a purpose-built digital team member trained on your specific business your menu, your services, your tone of voice, your hours. It works inside the apps your team already uses: WhatsApp, Microsoft Teams, Telegram, or Slack. It handles real tasks. It sends real responses. It reports real results.

RJ Media builds private AI agent teams for Long Island small businesses. Your agents run on our secure infrastructure your data stays yours, your system stays private, and your team gets to focus on what humans do best.

How It Works

A proven three-step process to get your AI team up and running

We Learn Your Business

We spend time understanding your operations, your data flows, your team workflows, and your goals. No templates. No guesswork. Just a deep understanding of how your business actually runs.

We Build Your Agent Team

We design and deploy a private set of AI agents trained specifically on your business — your data, your voice, your processes. No shared platforms. No generic bots. Purpose-built for you.

Your Agents Go to Work

Your team interacts with agents through WhatsApp, Teams, or Telegram — no new software to learn. Agents handle real tasks, deliver real results, and get smarter with every interaction.

Agent Teams Built for Your Industry

It is 7am on a Monday. Before your first coffee, your phone shows a WhatsApp summary from overnight: 12 reservation requests logged and organized, 4 new Google reviews flagged for your team, and 3 social media posts queued for the week — all done while you slept. Your floor manager opens their morning briefing on Teams and sees today’s reservation count, any special dietary notes flagged, and a reminder that the lobster bisque special should be promoted tonight. Nobody typed a word of it.

Reservation Management Agent

Monitors incoming reservation requests, menu questions, and hours requests from all channels. Organizes them into a clean queue for your front-of-house team and flags large party bookings for immediate staff follow-up.

Connects to: WhatsApp, Google Messages, Website Chat, OpenTable

Review Monitor & Response Agent

Watches Google, Yelp, and TripAdvisor around the clock. Drafts a personalized response for every review — positive and negative — and queues them for your team to review and post. Flags urgent complaints to the owner immediately.

Connects to: Google Business Profile, Yelp, TripAdvisor

Social Content Agent

Generates weekly social media posts based on your specials, seasonal menu changes, and upcoming events. Submits drafts for your approval before scheduling. Connects to Instagram, Facebook, and Google Business Profile.

Connects to: Instagram, Facebook, Google Business Profile

Staff Briefing Agent

Pushes a daily morning briefing to your team’s WhatsApp or Teams channel: reservation count, specials to promote, flagged dietary restrictions, and any feedback trends from the prior night.

Connects to: WhatsApp, Microsoft Teams

Weekly Performance Report Agent

Every Monday morning delivers a plain-English summary: covers served, average party size, top-rated dishes based on reviews, social reach, and any trends to act on.

Connects to: Email, WhatsApp, Microsoft Teams

Build This Team Now

Your Commack dispensary opens at 10am. By 9:55, your team has already received their daily briefing on Teams: three new products arriving today, Blue Dream is running low and should be flagged at the counter, and two compliance reminders about promotional language for today’s social post. Overnight, 23 inbound questions about strains, effects, and pickup orders were logged, categorized, and prepared for your team — within advertising guidelines and with minimal staff involvement. Your Google rating climbed to 4.9.

Compliance & Product Intelligence Agent

Monitors and categorizes incoming product questions, tracks compliance-sensitive topics, and prepares structured staff briefings on product inquiries — always aligned with New York cannabis advertising guidelines. Flags sensitive topics for immediate staff review.

Connects to: WhatsApp, Website Chat

Menu & Inventory Alert Agent

Monitors your POS inventory in real time. Alerts the team when popular products run low, flags new arrivals for promotion, and updates your website menu automatically.

Connects to: POS System, Microsoft Teams, Website CMS

Review & Reputation Agent

Monitors Google for new reviews. Drafts compliant, personalized responses. Flags any review that references a compliance concern for immediate human review.

Connects to: Google Business Profile

Staff Daily Briefing Agent

Sends a structured morning briefing to your team channel before opening: inventory alerts, promotional reminders, compliance notes, and a summary of overnight activity and logged inbound requests.

Connects to: Microsoft Teams, WhatsApp

Compliance Content Agent

When you need to post on social media or send an email, this agent drafts the content within New York OCM advertising guidelines — keeping your marketing effective and your license safe.

Connects to: Instagram, Facebook, Email

Weekly Business Intelligence Agent

Delivers a Monday summary: top-selling products, inbound volume trends, review sentiment score, and marketing performance — everything you need to make smart buying and staffing decisions.

Connects to: Email, Microsoft Teams

Build This Team Now

Your Long Island gift shop has a Shopify store. Last Saturday at 11pm, a custom order request came in. Your agent captured the details, organized the requirements, and added the order to your queue — while you were at dinner with your family. By Sunday morning, three abandoned carts had been followed up on. Two of them converted. Your ad performance report was waiting in your inbox before you finished your first cup of coffee.

Order Operations Agent

Monitors incoming product questions, order status requests, and return inquiries from all channels around the clock. Organizes them into a prioritized queue for your team — with context pre-loaded — so every response goes out faster and nothing gets missed.

Connects to: WhatsApp, Website Chat, Email, Shopify

Cart Recovery Workflow Agent

Identifies abandoned Shopify carts and queues structured follow-up workflows for your team. Tracks recovery rates and surfaces patterns to help your team optimize the checkout experience.

Connects to: Shopify, Email, WhatsApp

Inventory Alert Agent

Monitors your stock levels and flags items approaching sell-out. Triggers reorder alerts for your top-performing SKUs before you run out.

Connects to: Shopify, Email, Slack

Ad Performance Report Agent

Every morning delivers a consolidated report: Shopify revenue, Meta ad performance, Google Shopping results, and email campaign stats — in plain English, not spreadsheets.

Connects to: Shopify, Meta Ads, Google Ads, Email

Product Launch Agent

When you add new products, this agent drafts product descriptions, social posts, and email announcements — and schedules them across your channels for maximum visibility.

Connects to: Shopify, Instagram, Facebook, Email

Loyalty & Retention Agent

Identifies lapsed contacts in your system and generates targeted re-engagement campaign lists — segmented by purchase history, category, and value — ready for your team to deploy.

Connects to: Shopify, Email, WhatsApp

Build This Team Now

A new intake form arrives at 8pm on a Tuesday. Within 45 seconds, your agent has logged the details, flagged insurance requirements, and created a complete intake summary for your clinical team — ready for the morning. Insurance verification is queued and the appointment is confirmed. By Wednesday morning, your office manager sees a clean intake summary waiting in their Teams channel — everything prepared, the appointment fully booked without lifting a finger.

Lead Response & Intake Agent

Logs and routes every new inquiry within 60 seconds — contact forms, WhatsApp messages, Google calls. Prepares a complete intake summary with lead details and flags appointment availability — so your team can confirm and respond before any lead goes cold.

Connects to: Website Forms, WhatsApp, Google Business Profile

Appointment Reminder Agent

Queues appointment reminder drafts for your team to send via WhatsApp or SMS — 48 hours and 2 hours before each visit. Reduces no-shows without your front desk making a single call.

Connects to: WhatsApp, SMS, Practice Management Software

Insurance & Intake Coordinator Agent

Pulls insurance information from intake forms, flags verification needs, and prepares a clean summary for your clinical team before each appointment.

Connects to: Email, Microsoft Teams, EHR Systems

Post-Visit Review Request Agent

After each appointment, queues follow-up tasks for your team — including review requests and check-ins — so no appointment or follow-up falls through the cracks.

Connects to: WhatsApp, Email, Google Business Profile

Referral Follow-Up Agent

Tracks referrals from other providers and existing contacts, and flags them for a personal thank-you from your team — strengthening relationships that drive your best new business.

Connects to: Email, WhatsApp, CRM

Weekly Practice Intelligence Report

Every Monday: new appointments booked, retention rate, no-show percentage, review score trend, and revenue vs. prior week. The numbers you need without pulling a single report.

Connects to: Email, Microsoft Teams

Build This Team Now

A homeowner in Huntington fills out your estimate request on a Saturday afternoon. Your agent logs the inquiry instantly, captures the project scope from the form, pre-qualifies the lead, and adds a Tuesday morning estimate slot to your team’s queue — before your competitor even checks their voicemail on Monday. Your team confirms the appointment first thing Monday. Tuesday’s estimate converts. You book the job.

Lead Qualification Agent

Logs every estimate request from your website, Google, Facebook, and Angi the moment it arrives. Processes the inquiry, pre-qualifies the lead using your criteria, and queues the appointment for your team to confirm — so no opportunity sits unattended until Monday morning.

Connects to: Website Forms, Google Business Profile, Facebook, Angi, WhatsApp

Estimate Follow-Up Agent

After every estimate, queues a structured follow-up task for your team — with the homeowner’s details, timeline, and open questions pre-loaded. Your team stays top of mind without manually tracking every bid.

Connects to: WhatsApp, Email, SMS

Job Scheduling & Confirmation Agent

Manages your job calendar and pushes crew assignments to your team. Prepares job confirmation details and queues them for your team to send — eliminating scheduling confusion without adding manual overhead.

Connects to: Google Calendar, WhatsApp, Email

Project Update Agent

Drafts progress updates during multi-day jobs and queues them for your team to send — keeping project contacts informed and complaints low with minimal manual effort.

Connects to: WhatsApp, SMS, Email

Post-Job Follow-Up & Review Agent

After project completion, queues thank-you outreach, review requests, and referral prompts for your team — capturing the moment of satisfaction before it fades.

Connects to: WhatsApp, Email, Google Business Profile

Weekly Pipeline Report

Every Friday: open estimates, booked jobs, average job value, follow-up tasks due, and projected revenue for the next 30 days.

Connects to: Email, Microsoft Teams

Build This Team Now

A new contact form arrives at your Long Island law firm at midnight after an accident. Your agent logs the inquiry immediately, captures general case details and contact information from the submission, and prepares a structured intake summary with proposed consultation times. By the time your paralegal arrives at 9am, everything is waiting in Teams — the lead’s name, situation, and availability. Your team confirms the consult in minutes. You open Tuesday with a qualified appointment already organized.

Lead Intake & Response Agent

Logs and routes every contact form, WhatsApp message, and website inquiry immediately — any hour, any day. Processes intake details, flags priority cases, and prepares consultation summaries for your team — so leads are organized and ready before your first coffee. Operates within ABA ethical guidelines.

Connects to: Website Forms, WhatsApp, Email

Consultation Scheduling Agent

Organizes consultation scheduling details, prepares calendar invites for your team to confirm and send, and surfaces rescheduling requests as prioritized tasks — keeping your front desk efficient.

Connects to: Google Calendar, Email, WhatsApp

Document Follow-Up Agent

Tracks outstanding case documents and queues polite follow-up reminders for your team to send — ensuring everything needed is received. Keeps cases moving.

Connects to: Email, WhatsApp, Practice Management Software

Case Status Agent

Drafts case status updates at key milestones and queues them for your team to send — reducing the “just checking in” calls that consume your staff’s time.

Connects to: Email, WhatsApp, Microsoft Teams

Review & Referral Agent

After case resolution, prepares a thoughtful follow-up requesting a Google review and a referral ask — queued for your team to send at the highest-satisfaction moment in the relationship.

Connects to: Email, Google Business Profile, WhatsApp

Weekly Firm Intelligence Report

New consultations booked, conversion rate from lead to retained case, outstanding document requests, and caseload summary.

Connects to: Email, Microsoft Teams

Build This Team Now

A showing request comes in through a listing platform at 6am on a Sunday. Your agent logs the inquiry, captures the property details and lead data from the submission, pulls qualifier context from your CRM, and surfaces a complete lead profile — before you have rolled out of bed. By the time your open house starts at noon, you already know this lead is pre-approved, looking to close within 60 days, and has two other properties on their list. You walk in prepared.

Lead Capture & Qualification Agent

Logs every website and listing platform inquiry within seconds. Qualifies leads — timeline, budget, pre-approval status — and routes hot leads for immediate follow-up.

Connects to: your website, listing platforms, CRM, WhatsApp

Showing Scheduler Agent

Organizes showing requests, prepares confirmation details, and updates your calendar automatically. Queues reminders for your team to send and surfaces rescheduling requests as prioritized tasks — no manual tracking needed.

Connects to: Google Calendar, WhatsApp, Email, MLS

Listing Promotion Agent

When a new listing goes live, this agent drafts social media posts, email announcements, and open house promotions — and schedules them across your channels.

Connects to: Instagram, Facebook, Email, Google Business Profile

Lead Nurture Agent

Tracks leads who are not yet ready to move and queues relevant listings, market updates, and check-in messages for your team to send — on a cadence that keeps you top of mind without being annoying.

Connects to: Email, WhatsApp, CRM

Post-Close Review & Referral Agent

After closing, prepares a congratulations message, a Google review request, and a referral ask — queued for your team to send at the highest-satisfaction moment in the relationship.

Connects to: Email, WhatsApp, Google Business Profile

Weekly Pipeline Report

Active leads, sellers, showings scheduled, offers pending, average days on market, and projected closings for the next 30 days.

Connects to: Email, Microsoft Teams

Build This Team Now

A trade-in inquiry arrives on your Long Island dealership website at 9pm. Your agent captures the vehicle details from the submission, runs a preliminary range estimate, and queues a lot visit for your team’s confirmation. By Friday afternoon, your sales manager’s Teams channel shows a briefing: 6 weekend appointments organized, vehicle details pre-loaded, and financing questions flagged for your team. Saturday opens with qualified leads — not tire kickers.

Lead Response & Appointment Agent

Logs every inventory request, trade-in submission, and finance question immediately — from your website, Cars.com, AutoTrader, and Facebook. Organizes leads into a structured queue and prepares appointment slots for your team to confirm.

Connects to: Website, Cars.com, AutoTrader, Facebook, WhatsApp

Trade-In Intake Agent

Processes trade-in submissions — capturing vehicle year, make, model, mileage, and condition from inquiry forms. Generates a preliminary range estimate and queues an appraisal appointment for your team to confirm — freeing your salespeople for the floor.

Connects to: WhatsApp, Email, DMS

Finance Pre-Qualification Agent

Compiles financing request data, sets clear expectations on rates and terms in your collateral, and flags strong candidates for your finance manager before they arrive.

Connects to: WhatsApp, Email, DMS

Service Reminder & Upsell Agent

Monitors your service CRM for vehicles due for oil changes, inspections, or recalls. Generates outreach lists and appointment slots ready for your service team to confirm.

Connects to: WhatsApp, DMS, Email

Review & Reputation Agent

Monitors Google, DealerRater, and Cars.com. Drafts a response for every review and queues them for your team to approve and post. Flags negative reviews for immediate escalation to management.

Connects to: Google Business Profile, DealerRater, Cars.com

Weekly Sales Intelligence Report

Leads by source, appointments booked vs. showed, conversion rate, average transaction value, and service revenue — delivered Monday morning before the sales meeting.

Connects to: Email, Microsoft Teams

Build This Team Now

A new appointment request arrives at your dental practice in Massapequa on a Sunday afternoon. Within a minute, your agent has logged the request, checked availability, and prepared a confirmation for your front desk to send Tuesday — intake form queued and a reminder text scheduled for Monday night. By Tuesday morning, your front desk has a complete intake summary. The appointment proceeds on time, paperwork done, ready to go. You just delivered a private-practice experience without a single Sunday phone call.

New Appointment Pipeline Agent

Monitors every Google inquiry, website contact form, and inbound message. Logs and organizes leads, flags scheduling opportunities, and prepares intake materials — so your front desk can convert inquiries into booked appointments with minimal manual effort.

Connects to: Google Business Profile, Website, WhatsApp, Email

Appointment & Recall Agent

Manages your recall system automatically. Identifies contacts overdue for cleanings, check-ups, or follow-ups and generates targeted outreach lists for your front desk team.

Connects to: Practice Management Software, WhatsApp, Email

Pre-Appointment Preparation Agent

Tracks pending intake forms and insurance verification requests, and queues automated reminders for your team to send — ensuring your clinical team has everything they need before each appointment.

Connects to: Email, WhatsApp, EHR

Post-Visit Care & Review Agent

After appointments, queues follow-up care instructions and review request tasks for your team — building your online reputation one visit at a time.

Connects to: WhatsApp, Email, Google Business Profile

Insurance Verification Alert Agent

Flags records with missing or expired insurance information well before the appointment date — eliminating billing surprises at the front desk.

Connects to: Practice Management Software, Email, Microsoft Teams

Practice Performance Report

Weekly summary: new appointments booked, recall success rate, no-show percentage, review score trend, and production per day.

Connects to: Email, Microsoft Teams

Build This Team Now

Your Long Island non-profit runs an annual gala. In the 60 days leading up to the event, your AI team tracks every RSVP, logs donation requests for your team, queues personalized thank-you workflows for each donor within minutes of their gift, and follows up with anyone who opened the invitation but did not respond. Your executive director spends those 60 days focused on mission — not email management. Donations are up 30% over last year.

Donor Relations Agent

Processes every donation record and prepares personalized gift acknowledgment drafts — warm, on-brand, and ready for your team to send. Queues tax acknowledgment letters after each gift so nothing slips through the cracks.

Connects to: Email, WhatsApp, CRM, Donation Platform

Event RSVP & Communication Agent

Tracks event registrations, organizes logistical questions for your team, queues reminder workflows, and flags dietary or accessibility requests — for every event, big or small.

Connects to: Email, WhatsApp, Eventbrite

Volunteer Coordination Agent

Manages your volunteer database, tracks confirmations, and queues shift reminders and schedule change notifications for your team to send. Prepares post-event thank-you messages and surfaces follow-up tasks — so your team stays organized without manual coordination.

Connects to: Email, WhatsApp, Google Sheets

Grant Deadline Alert Agent

Monitors your grant application calendar and sends structured reminders to your development team ahead of every deadline — with relevant documents and contacts attached.

Connects to: Email, Microsoft Teams, Google Calendar

Donor Re-Engagement Agent

Identifies lapsed donors who have not given in 12+ months and prepares personalized, mission-focused outreach messages for your team to send at the right moment in your fundraising cycle.

Connects to: Email, WhatsApp, CRM

Weekly Development Report

Donations received, new donors acquired, event registration pace, volunteer hours logged, and open grant opportunities — everything your board needs in one clean Monday morning report.

Connects to: Email, Microsoft Teams

Build This Team Now

Your Data. Your System. Your Agents.

Your AI team runs on your own private infrastructure not a shared platform

Fully Private

Your agents are deployed on RJ Media’s secure infrastructure. Your business data — internal records, conversations, pricing, processes — never lives on a shared public platform.

Trained on Your Business

These are not generic chatbots. Every agent is trained on your specific menus, service offerings, FAQs, brand voice, and workflows. They sound like you.

No Vendor Lock-In

You own the outputs. We build and maintain the system, but your data and your agent configurations belong to your business not a SaaS subscription.

Works With the Apps You Already Use

Your agents live where your team already works

Your team communicates and receives briefings via WhatsApp — the most-used messaging app on earth.

Microsoft Teams

Perfect for internal agent briefings, reports, and staff-facing workflows.

Secure, fast, ideal for internal agent workflows and staff notifications.

Slack

Integrate agents directly into your team’s existing Slack workspace.

Email

Agents send automated reports, follow-ups, and summaries to any inbox.

Industries We Serve on Long Island

Restaurants & Food Service · Cannabis Dispensaries · Retail & eCommerce · Health & Wellness · Contractors & Home Services · Law Firms & Professional Services · Real Estate · Auto Dealers · Medical & Dental · Non-Profits

Frequently Asked Questions

Common questions about AI agents for Long Island businesses

What is the difference between this and a chatbot?

A chatbot follows a script. An AI agent reasons, adapts, takes action, and learns. Our agents can pull data, send messages, write reports, monitor multiple platforms, and escalate to a human when needed. The difference is like a vending machine versus an employee.

Do I need technical knowledge to manage this?

None. You interact with your agents through WhatsApp, Teams, or Telegram — just like texting a team member. RJ Media handles all setup, training, and maintenance.

Is my business data private and secure?

Yes. Your agents run on dedicated infrastructure managed by RJ Media. Your data is not shared with other businesses or stored on public AI platforms. We take privacy seriously.

How long does it take to set up?

Most businesses are up and running with their first agent within 48 hours. A full multi-agent team typically takes up to 2 weeks depending on complexity.

What does it cost?

Every business is different. We structure our pricing around the size of your team and the complexity of your workflows. Book a free discovery call and we will give you a clear, no-obligation quote.

Can it integrate with my existing software?

Yes! Our agents can connect with Google Business Profile, Shopify, OpenTable, your POS system, your booking software, QuickBooks, and hundreds of other platforms your business already uses. We create connectors in house so the possibilities are endless.

Build Your 24/7 AI Team Today

Stop doing the work of three people. Your private AI team is ready to handle internal workflows, manage your reputation, report on your performance, and grow your business — around the clock. No subscriptions. No shared platforms. Built for your business, on Long Island.

Call us at 631-551-6880 or schedule online.

Book Your Free Discovery Call

Long Island AI Solutions for Small Businesses

Your Own AI Team. Built for Your Long Island Business.

What If Your Business Had a Team That Never Slept?

How It Works

We Learn Your Business

We Build Your Agent Team

Your Agents Go to Work

Agent Teams Built for Your Industry

Reservation Management Agent

Review Monitor & Response Agent

Social Content Agent

Staff Briefing Agent

Weekly Performance Report Agent

Compliance & Product Intelligence Agent

Menu & Inventory Alert Agent

Review & Reputation Agent

Staff Daily Briefing Agent

Compliance Content Agent

Weekly Business Intelligence Agent

Order Operations Agent

Cart Recovery Workflow Agent

Inventory Alert Agent

Ad Performance Report Agent

Product Launch Agent

Loyalty & Retention Agent

Lead Response & Intake Agent

Appointment Reminder Agent

Insurance & Intake Coordinator Agent

Post-Visit Review Request Agent

Referral Follow-Up Agent

Weekly Practice Intelligence Report

Lead Qualification Agent

Estimate Follow-Up Agent

Job Scheduling & Confirmation Agent

Project Update Agent

Post-Job Follow-Up & Review Agent

Weekly Pipeline Report

Lead Intake & Response Agent

Consultation Scheduling Agent

Document Follow-Up Agent

Case Status Agent

Review & Referral Agent

Weekly Firm Intelligence Report

Lead Capture & Qualification Agent

Showing Scheduler Agent

Listing Promotion Agent

Lead Nurture Agent

Post-Close Review & Referral Agent

Weekly Pipeline Report

Lead Response & Appointment Agent

Trade-In Intake Agent

Finance Pre-Qualification Agent

Service Reminder & Upsell Agent

Review & Reputation Agent

Weekly Sales Intelligence Report

New Appointment Pipeline Agent

Appointment & Recall Agent

Pre-Appointment Preparation Agent

Post-Visit Care & Review Agent

Insurance Verification Alert Agent

Practice Performance Report

Donor Relations Agent

Event RSVP & Communication Agent

Volunteer Coordination Agent

Grant Deadline Alert Agent

Donor Re-Engagement Agent

Weekly Development Report

Your Data. Your System. Your Agents.

Fully Private

Trained on Your Business

No Vendor Lock-In

Works With the Apps You Already Use

WhatsApp

Microsoft Teams

Telegram

Slack

Email

Industries We Serve on Long Island

Frequently Asked Questions

What is the difference between this and a chatbot?